Oral Guidelines

Thank you for presenting at the 2021 AMS-15 Online Conference!

Oral presentation sessions will consist of a Zoom meeting in which you will join.

Your pre-recorded video will be played in a combined video with other presentations in your session at the programmed time for viewing by delegates. The video will be followed by a live panel Q&A with all presenters, which will be facilitated by your Session Chair.

If you have any questions, please contact mail@conferencedesign.com.au.

ORAL PRESENTATION VIDEO UPLOAD

.MP4 FILE - DUE 27 OCTOBER 2021

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 27 OCTOBER.

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION, TIPS & TRICKS

Online Presenters

Below are some tips to assist you. Most importantly, please ensure your presentation recording is kept to your allocated time.

If you have any queries email mail@conferencedesign.com.au prior to the conference.

To pre-record your presentation, record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot. If you go over time you will be required to edit and re-submit by the deadline.

Recordings need to be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at the Presenter Toolkit.

DUE MONDAY 22 OCTOBER

Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the Presentation Video Upload box below.
  • Files to be named: presenter name, day, session and time of your presentation (First, Last_Day_Session_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

UPLOAD HERE

Presenters will be sent a calendar invite with a video link (Zoom Meetings or similar) prior to the conference.

This link will allow you to join your session and participate in the live Q&A at the end of your presentation.

On the day of your session, please log in to the video link 30 minutes prior to the start of your session.

This will allow you time to conduct a technology check with the AV technician and conduct final preparations before your session goes live at the programmed time.

Before joining the via the video link, please check your equipment is in good working order (i.e. microphone and camera work, plenty of battery if using a laptop, stable internet connection).

Please note program times are listed in AEDT.

The main reason for presenters to be online is to engage in Q&A with conference delegates. The following outlines the general proceedings for your session.

Joining your session

  • A calendar invite including a zoom link will be emailed to you with a time to remind you to join – we ask that you join at least 15 MINUTES prior to your scheduled session so that we can check your microphone and camera and introduce you to the session chair.
  • Your session host will run through the sequence of proceedings for your session and conduct a technology check prior to your session going live promptly at the programmed time.
  • For your session, you will only need to join the Zoom meeting. There is no need for you to log into the OnAIR portal.
  • Your audio will be automatically muted on login.

Session Opening:

  • The session chair will welcome delegates to the session and introduce all presenters with your provided presentation title, name and short biography.
  • The session chair will remind delegates to put any questions they have for the presenters into the Live Q&A box to the right of their screen.
  • Your session host will then play all pre-recorded presentations in one combined video.

During the session:

  • At the conclusion of the combined video, yourself, the other presenters in the session and the session chair will participate in a live panel Q&A.
  • The session chair will ask questions being asked by the audience to you and you will be able to answer these live.
  • The session chair will keep an eye on the live Q&A and ask any questions coming in directly to you – you do not need to have the portal open to check questions, we recommend only having the zoom meeting open. If you have any concerns, please utilise the zoom chat function.

Closing the session:

  • Following Q&A, the session chair will thank all presenters, deliver final remarks and close the session.
  • At the conclusion of the session, presenters can leave the Zoom meeting and log into the OnAIR conference platform to participate in other conference activities as a delegate.

Please advise us via mail@conferencedesign.com.au If you cannot make the Q&A due to time zone implications, we would appreciate you advising as soon as you can so that we do not chase you on the day.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

All sessions will have a dedicated AV host who will be available for immediate support.

Should you be unable to join your session by the video link, please contact us by any of the following options:

  • Email: mail@conferencedesign.com.au
  • Phone: +61 3 6231 2999
  • OnAIR Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team member will respond as quickly as possible.

ACCESSING THE PLATFORM WITHIN YOUR WORKPLACE

If you will be participating in the conference from within your workplace, you will need to ensure that your workplace firewall does not block access to the streaming platforms of the sessions and networking functions. You should check access with your IT department as early as possible as it may take a few days or weeks for your request to be processed.

Below is a list of all the streaming platforms that will be used during the online conference. Your IT department will need to whitelist these programs to enable you to access the online events.

*These are not weblinks and cannot be tested through pasting them into an internet browser

Please note: If you are accessing the platform using Google Chrome, then you should experience no issues gaining access to the online conference portal from within your workplace. If the above sites are not whitelisted, then your organisation may block access to the streamed presentations and conference sessions and you will not be able to watch any of the sessions.

If you have any concerns about accessing the online conference portal, please email mail@conferencedesign.com.au

  • livefeed.aircastcdn.com
  • studio.aircastcdn.com
  • hls.aircastcdn.com
  • live.aircastcdn.com
  • player.vimeo.com/log
  • player.vimeo.com/crossdomain.xml
  • av.vimeo.com/crossdomain.xml
  • vimeocdn.com/p/2.1.18/js/player.js
  • vimeocdn.com
  • vimeocdn.com/p/2.1.18/css/player.css
  • player.vimeo.com/play_redirect
  • player.vimeo.com/video/<VIDEO_ID>
  • https://prov.vonage.com
  • https://ztp.polycom.com
  • https://provisioning.e-connecting.net

The IP addresses used for Twilio REST APIs are highly dynamic, and span a large range, so it’s impractical to list each of them. Instead we recommend you allow all outbound HTTPS traffic to any *.twilio.com subdomain

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