Poster & Poster-Plus Presenter Guidelines

Thank you for presenting a Poster OR Poster-Plus Presentation at the 2021 AMS-15 Online Conference!

We want to ensure your presentation runs smoothly.
The following guidelines and resources are designed to assist with your preparation and participation.
If you have queries please contact mail@conferencedesign.com.au

Please upload your Poster PDF and Poster Video by 27 October 2021.

POSTER PRESENTATION PDF UPLOAD

.PDF FILE - DUE 27 OCTOBER 2021

UPLOAD YOUR POSTER PDF

Ensure your PDF is uploaded no later than 27 OCTOBER.

POSTER PLUS 2-MIN VIDEO UPLOAD

.MP4 FILE - DUE 27 OCTOBER 2021

UPLOAD YOUR RECORDING

Ensure your presentation is uploaded no later than 27 OCTOBER.

Poster Presentations are similar to a conventional conference poster by will be expanded to include 4 static pages representing your work. 

All Posters will be in pdf format (4 pages) and uploaded no later than Friday 27th October.

All Poster presentations will be available for Q&A via the online conference portal meeting hub and via text-based Q&A in the online conference portal Poster Gallery.

If you have any concerns about your presentation or providing your files to us by the deadline please contact mail@conferencedesign.com.au

Poster-Plus Presentations will consist of a poster to include 4 static pages, accompanied by a 2-minute one-page ‘elevator –pitch’ representing your work.

If accepted, your pre-recorded 2-minute elevator pitch will be scheduled in an appropriate ‘poster session’ during the Conference Week with live Q&A at the conclusion of the poster session.

All Poster-Plus presentations will be in pdf format (4 pages) and MP4 format (2 minutes) and uploaded no later than Friday 27th October.

This will allow us time to check your file and prepare your presentation for delivery via the online conference portal.

If you have any concerns about your presentation or providing your files to us by the deadline please contact mail@conferencedesign.com.au

PREPARING YOUR POSTER

The size, layout and orientation of your poster are at your own discretion.

You are free to create the poster (font, margins etc) across a maximum of 4 pages.

We recommend utilizing Microsoft PowerPoint to create your poster and then save it as a PDF ready for uploading.

SIZE/ORIENTATION
For ultimate viewing, we recommend landscape orientation. 24 to 32 font size single spaced is recommended. The text should be concise and easy to read.

LETTERING
The poster should be easily readable. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.

TITLE
The title should be the same as in the submitted abstract.

Include the title of your presentation at the top of the poster. Characters should be a minimum of 24 point font size. Your name, School or Centre should also be displayed on the poster. HEADINGS – 48 point font size is recommended for headings.

If you have any questions, concerns or need any help, please contact mail@conferencedesign.com.au.

PDF POSTER

A Poster is a visual medium that you use to communicate a key idea related to your research. It presents that idea in a verbal and graphic way. Unlike an oral presentation, a poster does (most) of your talking – but the great thing about the OnAIR portal is that you too can present and discuss your poster like never before!

Posters will be available for viewing for the duration of the conference in the Poster Gallery. Posters will also be made available to be viewed prior to the conference and after the conference in the online platform.

Posters will be available for viewing for the duration of the conference in the Poster Gallery. Posters will also be made available to be viewed prior to the conference and after the conference in the online platform.

The layout of your Poster is at your discretion, however, brevity and clarity are the essence of a good Poster.

The aim of Posters is to display your project or an idea in a concise form, enabling delegates to grasp the essentials of the subject in a short time frame.

Posters must be in PDF FORMAT.

POSTER VIDEO – MP4 FILE

Record your 2-minute video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the conference Dropbox link.
  • Files to be named: presenter name (First_Last).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

DUE FRIDAY 22 OCTOBER.

Presenting Online

Below are some tips to assist you. Most importantly, please ensure your presentation recording is kept to your allocated time.

If you have any queries email mail@conferencedesign.com.au prior to the conference.

Presenters will be sent a calendar invite with a video link (Zoom Meetings or similar) prior to the conference.

This link will allow you to join your session and participate in the live Q&A at the end of your presentation.

On the day of your session, please log in to the video link 30 minutes prior to the start of your session.

This will allow you time to conduct a technology check with the AV technician and conduct final preparations before your session goes live at the programmed time.

Before joining the via the video link, please check your equipment is in good working order (i.e. microphone and camera work, plenty of battery if using a laptop, stable internet connection).

Please join your session 30 minutes prior to the commencement time to meet with your session host, session chair and the presenters in your session. Your session host will run through the sequence of proceedings for your session and conduct a technology check with the chair and presenters prior to the session going live promptly at the programmed time.

Please note program times are listed in AEDT.

Session Opening:

  • The session chair will welcome delegates to the session and introduce all presentations in the session with the presentation title, presenter name and short biography.
  • The session chair will remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen.
  • Your session host will then play the combined pre-recorded presentation.

During the session:

  • At the conclusion of the presentations, the session host will bring all presenters and the session chair on-screen for Live Q&A.
  • A link to the delegate Q&A feed will be provided to the session chair and presenters, so all can see questions being asked from the audience.
  • Q&A will be run until the scheduled end of the session.

Closing the session:

  • Following Q&A, the session chair will thank all presenters, deliver final remarks and close the session.
  • At the conclusion of the session, presenters can leave the session video link and log into the OnAIR conference platform to participate in other conference activities as a delegate

Please advise us via mail@conferencedesign.com.au if you are unable to attend your live Q&A session.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

All sessions will have a dedicated AV host who will be available for immediate support.

Should you be unable to join your session by the video link, please contact us by any of the following options:

  • Email: mail@conferencedesign.com.au
  • Phone: +61 3 6231 2999
  • OnAIR Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team member will respond as quickly as possible.
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