Terms & Conditions | Sponsors & Exhibitors

Acceptance of terms & conditions

Conference Design Pty Ltd, members of the organising committee and the host organisation are collectively referred to as the Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By submitting a sponsorship and/or exhibition booking you are accepting these terms and conditions.

Acceptance of bookings

Conference Design will issue a tax invoice once a sponsorship and exhibition application has been submitted.

Any advertising is not an offer of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Goods and Services Tax (GST) & currency

All costs are inclusive of 10% Australian Goods and Services Tax (GST) and listed in Australian Dollars (AUD)

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of your sponsorship &/or exhibition booking

Once a sponsorship and exhibition application has been accepted all payments are non-refundable.

If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or postponement of the conference

ANSTO and Conference Design do not accept any liability for losses incurred if the Event is cancelled or postponed due to an unforeseen occurrence or any other occurrence that renders performance of this Event inadvisable, illegal, impracticable, or impossible.

An unforeseen occurrence shall include but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

If the Event is entirely online and is terminated due to a force majeure occurrence before the first day of the Event, then Conference Design will reschedule the affected virtual event and your sponsorship fee will be applied to the rescheduled event.

Where a technical outage/malfunction is the cause for a temporary or complete failure to broadcast the Event and it cannot proceed, the Event may be rescheduled to an alternative date or content will be made available to view online at your leisure (on-demand).  Conference Design will make every effort to communicate with registrants regarding the technical outage/malfunction via the OnAIR portal or if the platform is unable to transmit communication, an alert will be sent via email, conference app or mobile text message, and posted to the Event website.

Disclaimer and charges

Every effort has been made to present all the information accurately, however, no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages.

Correspondence

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under this one name and all correspondence will be sent to this person.

Insurance

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. The Organisers may request a certificate of currency.

Indemnity

Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Representatives

Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference.

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